Privacy Policy
1. Introduction At Total FC (“we,” “our,” “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect We may collect and process the following types of personal data: • Personal Information: Name, date of birth, contact details (email, phone number, address), and emergency contact details. • Player Information: Relevant medical conditions, performance data, training attendance, and disciplinary records. • Payment Information: Bank details for fee payments, processed securely through third-party providers. • Website Usage Data: IP address, cookies, analytics, and tracking information.
3. How We Use Your Information Your data may be used for the following purposes: • Managing club membership and registrations • Communicating with members, parents, and guardians • Organising training sessions, matches, and events • Meeting legal and safeguarding responsibilities • Processing payments and financial transactions • Improving our website and services.
4. Legal Basis for Processing We process your personal data based on the following legal grounds: • Consent: Where you have given clear permission for specific uses • Contractual Obligation: To fulfil agreements related to club membership • Legal Obligation: To meet legal and safeguarding requirements • Legitimate Interests: To operate and enhance the club’s functions and services.
5. Data Sharing & Disclosure We may share personal data with the following, where necessary: • Coaches, staff, and club officials for operational purposes • Governing bodies (e.g. The FA) for compliance requirements • Medical professionals in case of emergencies • Payment providers to process transactions • Law enforcement or regulatory bodies when legally required Address: Total Football Club Samuel Montagu Youth Centre 122 Broad Walk, London SE3 8ND.
6. Data Security & Retention We implement appropriate security measures to protect your data. Personal data is stored securely and retained only as long as necessary to fulfil its intended purpose or meet legal obligations. Total Football Club | Samuel Montagu Youth Centre | 122 Broad Walk London SE3 8ND.
7. Your Rights Under UK GDPR, you have the right to: • Access the personal data we hold about you • Request correction or deletion of inaccurate or unnecessary data • Withdraw consent at any time (where applicable) • Object to or restrict certain types of processing • Request the transfer of your data (data portability) • Lodge a complaint with the Information Commissioner’s Office (ICO).
8. Contact Us If you have any questions or wish to exercise your rights, please contact: Email: totalfootballclub@outlook.com.
9. Changes to This Policy We may update this Privacy Policy from time to time. Any updates will be shared via Spond, posted on our website, and communicated directly where appropriate.
Last updated: 18 April 2025